#Lean Healthcare Trip to China, Day 1, Part 1: Familiar Themes at the Beijing Conference

Screen Shot 2016-07-20 at 8.24.12 AMAfter arriving to the hotel in Beijing at about 8 pm the night before, I participated in a day long Lean Healthcare conference that very next morning. I’m glad I always presented in the mornings, because I was always fresh (I woke up before my alarm each morning) and was groggy every afternoon thanks to jet lag.

The session was kicked off by Dr. Wu (I’m pictured with him, below), a hospital executive who was formerly part of the hospital management consulting group that organized my China tour.

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Dr. Wu started the morning by saying (as said by the simultaneous translator), “People are realizing the importance of hospital management as a focus.”

The first presenter talked about the use of Lean at Chongqing General Hospital (a city and hospital I’d visit on days 3 and 4 of the trip — see future posts). They have an enormous hospital by U.S. standards — 3200 beds in an academic medical center setting.

Their goals with Lean would be familiar to those doing it well in other countries (those not just focused on cost):

  • Improve the happiness of employees
  • Improve customer satisfaction and experience

They took a stand that reminds me of the book with a somewhat controversial title Patients Come Second (I interviewed one of the authors in Podcast #200):

“Only by satisfying personnel can patients be satisfied.”

They aim to “establish teams” and “unite personnel.” They are working to “cultivate awareness of quality and safety.” The hospital says they have surveyed nurses and have received 200 suggestions from them (I’m not sure how many were implemented). The hospital is working to improve “working conditions and learning” opportunities for staff.

The hospital says the patients’ goals and needs are understood to be:

  1. Keep me safe
  2. Heal me
  3. Be kind to me

That lines up with my own personal preferences. Achieving all three of those at the same time is possible. But if I had to make a choice, I’ll take patient safety over better customer service (and patient satisfaction) any day.

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A presenter who used a photo of my book (Chinese translation) in their slides

A presenter who used a photo of my book (Chinese translation) in their slides

They talked about the use of PDCA as an improvement methodology.

They also talked about “zero tolerance for violence against MDs and RNs” (and I’d presume violence against anybody). See this Washington Post article about the instances of patients stabbing medical professionals out of frustration due to different causes. There’s no justification for violence, but I’d encourage hospitals to work on eliminating the causes of frustration, such as long waiting times and high costs (people in China don’t have universal health coverage or free healthcare).

The presenter said “personnel are suffering from a lot of pressure” and they are receiving “training to help address” that (which I hope means training on Lean methods to improve processes and reduce waste instead of just asking people to be “more resilient,” as we see in some cases here in the U.S. (and as some are adamantly opposed to). Again, we have to address the root causes of these problems.

Value stream analysis has been part of the hospital’s approach, as shown here… it’s either a very long end-to-end value stream map, or it’s perhaps a bit too detailed, given there are about 24 main steps in the map (VSMs are often more high level with fewer steps or “chunks,” as some of the LEI faculty members call them in training). But, either way, it’s good to see them learning and using this approach instead of just focusing on traditional silos.

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The hospital’s aim is to “establish a unique culture, focused on patient safety and engaging all in continuous improvement.” They want to “integrate C.I. into the culture” and move toward the “better analysis of problems.” They are asking patients for suggestions and advice about how to improve.

The hospital is using third party satisfaction surveys to get input from patients after discharge and they are measuring their employee satisfaction and patient satisfaction.

This was not a "gemba day," but I was able to visit two hospitals in later days.

This was not a “gemba day,” but I was able to visit two hospitals in later days.

The next presenter was, I believe, from the government and their National Health and Family Planning Commission.

She said that Lean and TPS ideas were relatively new to her but “we unconsciously practice many of these ideas.” It’s funny that I hear that same idea in the U.S. when people in healthcare hear about Lean… it sounds really simple and they say, “Yeah, we already do a lot of that… we just don’t call it Lean.” That’s often not actually the case.

The presenter said she has visited a Toyota plant… mentioning 5S and saying “we can learn a lot from TPS” in healthcare.

When I had presented earlier in the morning, giving an overview of Lean principles, I used this “iceberg” slide that illustrates how Lean tools are visible when you visit a Toyota or a ThedaCare. But, those tools are less important than the underlying ways of thinking and philosophies of those organizations… the part of the iceberg that you can’t see (but is bigger):

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She said “the iceberg slide was great… what’s under the water is important as we strive to improve satisfaction.”

I also used a slide that adds photos to six words used by an NHS hospital in England to describe their goals and ideals for Lean:

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I’ve sometimes used a photo of a toe tag on a patient as an illustration for “zero harm,” but I’ve been told that’s inflammatory (I think the idea of patient harm due to preventable medical error is far more offensive than a photo, but I digress).

The photos illustrate what we’re trying to reduce: patients waiting, staff running around stressed out by waste, and doctors who are shamed or frustrated by patient harm.

A cardiologist in the room asked a great question about the slide:

“How can we have zero waiting? We see 20 patients per morning and are very busy.”

I responded that these three goals are an ideal state or a long-term goal that we should keep working toward. We’re unlikely to have “zero harm” or “no waste” right away through Lean, either. But, instead of tolerating waiting as “the way it has to be” or tolerating hospital acquired infections because “our patients are sicker,” we need to work tirelessly to improve systems and processes. Hospitals and clinics probably won’t have “zero waiting” anymore than Toyota or a Lean factory has “zero inventory,” as I’ve written about before.

I’ll write more about Day 1 in Beijing in future blog posts… and will have more posts about hospital visits and other days of the trip.


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Mark Graban's passion is creating a better, safer, more cost effective healthcare system for patients and better workplaces for all. Mark is a consultant, author, and speaker in the "Lean healthcare" methodology. He is author of the Shingo Award-winning books Lean Hospitals and Healthcare Kaizen, as well as The Executive Guide to Healthcare Kaizen. His most recent project is an eBook titled Practicing Lean that benefits the Louise H. Batz Patient Safety Foundation, where Mark is a board member. Mark is also the VP of Improvement & Innovation Services for the technology company KaiNexus.

4 Comments on "#Lean Healthcare Trip to China, Day 1, Part 1: Familiar Themes at the Beijing Conference"

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  1. Kevin Wang says:

    Fascinating insights! Truly inspiring to see you bringing the philosophy of lean to a health system that can truly benefit! I have been part of a non profit that is also trying to introduce modern healthcare management practices to Chinese physicians and emerging healthcare leaders via executive training programs and observerships, including a cohort of 30 presidents in NYC this August. How did you help translate these Lean concepts to the audience? Simultaneous translation?

    • Mark Graban
      Twitter:
      says:

      Kevin – thanks for your comments. It’s good to learn about your efforts.

      We had simultaneous translation at the Beijing event. For the other sessions, we had “consecutive translation” where I’d speak a few sentences, then stop and they’d translate. That took twice as long to say everything in either direction, of course.

      So you have Chinese MDs and leaders coming to NYC?

      Mark
      Mark Graban recently posted..My Article for Quality Digest About #Lean Falsehoods; My Profile

      • Kevin Wang says:

        Thanks for the reply! Yes, we have them coming as part of a joint program with the Chinese National Health and Family Planning Commission, the USTDA, and the American Chamber of Commerce in China. It’s a 2 week trip including 1 week of executive training at Columbia University’s Mailman School of Public Health.

        Would be great to discuss as we are always interested in developing more course content and develop a robust faculty that can deliver engaging course content on ways to improve quality, access, and cost in healthcare.

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