Last week, as I had mentioned, was our first ever KaiNexus User Conference. We had a great time with our customers and it was amazing to see them share their progress and lessons with each other.
I gave a keynote talk on “Getting Back to Basics with Lean.”
We also had a professor, Ethan Burris, come give a really thought provoking talk that's backed up by a lot of research. Prof. Burris has been a friend of KaiNexus and we're big fans of his work on “employee voice” — and the reasons why (or why not) employees speak up (or don't). Burris is an associate professor of management at the McCombs School of Business at the University of Texas at Austin.
If you ask, “Why don't employees speak up?” regarding things like problems, process improvement opportunities, ideas, and safety concerns, the first answer in my mind is usually FEAR. They are afraid to speak up because they afraid of punishment, blame, or repercussions.
That's one reason why I thought GM wasn't right to lecture employees to “Speak Up For Safety” when management either didn't listen or punished people.
Beyond fear is the second reason employees don't speak up when they otherwise might want to… it relates to the “management didn't listen” part of the last sentence.
This HBR, co-authored by Burris, covers it well:
Do Your Employees Think Speaking up Is Pointless?
They often do! When trying to spur Kaizen and continuous improvement, employees are often very skeptical about why it's going to be different this time. Why is management finally going to listen? When will we actually get help implementing solutions?
Is it going to be worth my time?? The effort? Am I wasting my breath?
From the HBR piece:
In the 2009 Cornell National Social Survey, for example, more respondents reported withholding information about problems or ideas for improvement due to a sense of futility (26%) than a fear of personal consequences (20%). In another study, we found that futility was 1.8 times more common than fear as a reason for withholding ideas from direct supervisors in a large multinational corporation.
It's interesting to me that futility is a bigger barrier than fear. Does that surprise you?
Dr. Deming said we need to “drive out fear” from organizations. Can we also drive out that feeling of futility? I think we can… I know we can (I have seen it happen) with the adoption of a robust Kaizen methodology.
Also check out another HBR piece, again co-authored by Burris:
Debunking Four Myths About Employee Silence
What are you or your organization doing to help employees speak up? Are you removing fear or reducing the feeling of futility?
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- Recorded Webinar on Building a Culture of Continuous Improvement through Organizational Habits - March 22, 2023
- From Fear to Improvement: Results of Our Poll on Companies' Responses to Mistakes - March 16, 2023
- Discovering the Benefits of Data-Driven DEI: An Interview with Dr. Randal Pinkett on his New Book - March 14, 2023
I am in the agreement that about futility being one of the main reasons that employees do not often share ideas. We have had several suggestion program attempts over the years and it always ends up the same way. Too many suggestions, no good way of deciding on which ones to move forward with, and too little resources and time to take them all on. Sometimes too many options are worse than no options at all. Once we get overwhelmed, then it slowly falls to the wayside, along with our credibility.
Thanks for the comment, Nick. It’s a shame when that happens.
I’m currently staying in a hotel that’s just a real mess. It’s outdated, in poor condition… just seems generally mismanaged and there are many things that have gone wrong with the room and an attempt to eat at the restaurant.
A manager asked me if I had any concerns and it, frankly, didn’t even seem like it was worth the effort to tell him anything in detail. It felt futile.
Leader: The people just don’t care.
Me: Yes, but it is a “heartfelt apathy!”
—————–
Typically we interpret apathy as not caring to begin with.
The attitude of not speaking up and caring due to a history of futility? I refer to that as a “heartfelt apathy”. The workers come to that state from their own experience in trying to raise issues and being ignored by their leaders.
Yeah, I think people “stop caring” (or put on the appearance of that) after being in a bad culture, which includes being ignored by their leaders.
I think of the late Peter Scholtes, who talked about so-called “dead wood” in the organization. He asked the provocative question of whether or not the organization had once hired “live trees.”
[…] At KaiNexus, we’ve been fortunate to have a good relationship with Professor Ethan Burris, from the University of Texas McCombs School of Business. He has done a lot of research and publishing around employee engagement and idea systems, as I’ve mentioned here on the blog before: “Is Fear the Only Reason Employees Don’t Speak Up?” […]
Employee fear is something that most companies fail to address. Some even ignore the fact that it exists. This article rightly pints out the problems that develop when employees are in fear at the workplace. If employees are in fear of speaking up management gets only the good news. In a company that only encourages positive input much gets lost by failing to encourage employees t speak freely without the possibility of negative consequences. Nice article. Management needs to recognize the great value of employee input and encourage, rather than discourage it.
Here is video of his presentation:
Yes. I see this everywhere I go. “It doesn’t matter what we suggest nothing will change.” Management counters that they want to hear ideas but hold the right to veto the idea because employees don’t have the big picture. Often employees point out problems and management sees it as whining and tells them to stop bringing up certain issues (having too much work to do is a common concern that is quickly smacked down). Employees then just decide not to say anything. Management then gets upset that employees stop coming forward with ideas. Its a terrible vicious circle that is tough to break.
[…] employees feel that speaking up is “futile,” it's understandable why they would give […]