This isn’t a story about my frustration with a State of Texas office… it’s mainly a story about a failed “kaizen”-style improvement attempt that a good-natured state employee would have liked to have made – but yeah, it would have made my life a bit easier.
After seven years of use, I had to get new Texas license plates. I decided to pay a small fee for a “specialized” plate design – the design, not what it spells. I am too cheap to get something like “KAI 2EN” or something as a license plate (that’s a bigger fee). And, “KAI ZEN” is taken anyway…
After waiting in a line (of course, as you might expect in a state office), the nice woman at the counter asked if I had the old plates and sticker with me to turn in. No, because I’ve never had to turn in old plates before. She said it’s a new Texas rule/law (maybe as of August 1).
I didn’t have a screwdriver or Allen wrench with me to go out to the parking lot to take off the old plates.
I asked, “I’m sure the answer is no, but do you have a screwdriver handy that I could borrow for a few minutes?”
To my surprise, she smiled and said, “I’ve asked for that… but they say we don’t have one.”
She seemed very sincere about her desire to have a screwdriver to lend to me – a small action that would save me an extra trip and some time (plus it would benefit the others who are in this same position).
So here’s an example of a state employee thinking about her customers… trying to have something easy and inexpensive that would help people. And…. she’s told “no.”
A basic cheap screwdriver just costs a few bucks, right?
They could hold your driver’s license as collateral, even, if they are afraid of the screwdriver walking away.
It’s sad when people have ideas for improvement, but their managers say “no.” The employee has no recourse. They are the ones having to face frustrated taxpayers, not the manager (and I wasn’t frustrated, I was bemused and pretty nice about the situation).
In the “kaizen” approach to improvement, managers don’t just say “yes” or “no” to employee suggestions. With kaizen, we honor the people doing the work by working WITH them to find something that addresses the problem or opportunity they have identified.
Bureaucratic or controlling managers say “no.” Leaders find a way to say “yes” – if not to the original idea, but to work together to find SOMETHING that can be implemented (at least 90% of the time, in a good kaizen system).
When I make my SECOND trip back to the office, I’ll be bringing a screwdriver. Maybe I’ll donate it to the State of Texas.
They say “Don’t Mess With Texas,” but I guess it’s OK for Texas to mess with you? :-)
About LeanBlog.org: Mark Graban is a consultant, author, and speaker in the “lean healthcare” methodology. Mark is author of the Shingo Award-winning books Lean Hospitals and Healthcare Kaizen, as well as The Executive Guide to Healthcare Kaizen. Mark is also the VP of Customer Success for the technology company KaiNexus.