Paperless Boardroom at Toyota


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I found this story today about the newly developed ‘Paperless' Boardroom at Toyota. By utilizing and combining IT technologies a boardroom was created that allows for a variety of electronic data management functions.

The article purports that this application of technology eliminates waste by not having to provide directors with large stacks of printed information that may change before it is needed. Here are some of the highlights of what the boardroom enables:

· Access to information with last-minute changes on the system including alerts to changes
· Greater accessibility of information
· Information is more easily audited
· All members simultaneously see updated data

Often new technologies and high tech gizmos do not deliver on promised organizational efficiencies. In fact, many times use of new technology creates more waste in a system – hence Toyota's principle to only use reliable, thoroughly tested technology that serves your people and processes.

I have to admit, I'm a bit skeptical. The way this boardroom is being presented as the latest and greatest advancement towards a paperless world makes me wonder if it truly is ‘reliable and thoroughly tested'. That being said, if anyone can pull this off and prove that this new system can eliminate waste, it's Toyota.

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Luke Van Dongen
Luke, an auto industry engineering veteran, blogged here from 2005 to 2006.


  1. Seems to be a great hazle saver due to paper absence;-)

    We use videoconferencing combined with Netmeeting quite often at the office and -after some time to get used to the different feeling sitting in front of of a tv screen- this form of communication is widely accepted;-))

    By the way paper is out of date as soon as it is printed, so why not do it oneline?

    Regards from Leipzig


    PS.: You really don’t need the perfect solution, but you have to start to change the status quo;-)


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